iHRIS Qualify Features List

Available Now (Version 4.0.18)

Records Management Module

  • Add a new record to the system with the person's name, nationality and geographical area of residence
  • Enter multiple identifications such as a driver's license number or passport number
  • Generate and archive standardized documents such as a License Certificate or Employment/Hire Letter
  • Record marital status, date of birth, district of birth and gender
  • Scan, upload, and display a resume or photo
  • Record academic history before entering pre-service training
  • Record up to three contacts or addresses
  • Record next of kin information
  • Record notes as needed
  • Update any of this information, and maintain a history of updates

Pre-Service Training Module

  • Create training institution records, including pre-service training programs offered and inspection results
  • Record intake into a pre-service training program, whether inside or outside the country
  • Record upgrades in training and separately track activities for each cadre qualified for the health worker
  • Record the date and reason for any discontinuation in training before graduation
  • Record a resumption in training following a discontinuation
  • When training is completed, record the graduation date and qualify the health worker for registration

Examination Module

  • Record an application to take the national examination and submission of required application materials
  • Record date of exam, exam number and exam results
  • Track up to three attempts to pass the examination

Registration and Licensing Module

  • Issue or record a registration number that will be the health worker's permanent identification number in the system
  • Issue or renew a license with a start date and expiration date
  • Record completed credit hours for continuing medical education
  • Issue a license for a private practice clinic
  • Document a disciplinary action, including a license suspension
  • Reinstate a license following a suspension
  • Record a deployment in a health facility
  • Document a request for out migration verification if the health worker applies to practice in another country

Reporting Module

  • Create and save customized reports to display or aggregate data
  • Generate health worker directories, lists of training institutions and other reports with customized fields, sorts and filters
  • Display reports as tables or charts
  • Convert reports to formatted PDFs suitable for printing
  • Export report data in Excel-compatible, HTML or XML format
  • Include a time stamp on reports
  • Archive reports for future analysis
  • Export report data in Excel-compatible, HTML or XML format
  • Convert reports to formatted PDFs suitable for printing
  • Ability to link data across multiple reports (pivots)
  • Ability to merge multiple reports together, such as a facility list and position list

Search

  • Search for student and health worker records by person or training
  • Limit searches by index number, registration or license number, cadre, or intake date
  • Search for recent changes and view records recently added to the system

Data Security and Administration

  • Install, configure and disable modules to customize system features
  • Issue password-protected role-based logins to allow only authorized users to access the data
  • " Assign tasks to roles for controlling who can enter, update and generate reports on data
  • Customize field names
  • Support for non-English or multilingual implementations
  • Enforce data correction by authorized data managers to ensure data integrity
  • Log username, data and time when data are entered or changed for auditing purposes
  • Create and update standard data lists to create selection menus for data entry
  • Record and track verifications of records
  • Import and export data
  • Track data quality including whether a record is complete, correct, and not duplicated
  • Ability to safely delete records
  • Ability to remap forms
  • Support for decentralized/offline iHRIS installation

SDMX-HD Support

  • Support for SDMX-HD (Statistical Data and Metadata Exchange - Health Domain), a data exchange format developed by the World Health Organization to facilitate the sharing of medical indicators and metadata
  • Import useful data sets from other health information systems

Debian Packaging

Version 4.0.12 marked a significant step forward with the introduction of a new Debian packaging system, which eases the software installation and upgrade process. Now most of the installation process is automated, and administrators are simply asked to enter the system password. Administrators are also notified when iHRIS updates are available.

Support for non-English or multilingual implementations

  • Ability to translate into any language
  • Existing translations (at 75% or more) for Dutch, Estonian, French, German, Italian, Macedonian, Portuguese, and Swahili

Planned for Development

  • Locate and disable duplicate records
  • User interface improvements
  • In-context help

Requested (Not in Development)

  • Expanded in-service training module to track continuing professional development
  • Error checking and reporting to enforce data quality
  • Geographic Information System (GIS) support for mapping workforce data

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The information provided on this website is not official US Government information and does not represent the views or positions of the US Agency for International Development or the US Government. HRIS Strengthening is a program of CapacityPlus, a USAID-funded global project focused on the health workforce needed to achieve the Millennium Development Goals. The CapacityPlus partnership is led by IntraHealth International, Inc..