iHRIS Manage Features List

Available Now (Version 4.0.18)

Position Management Module

  • Create an organizational structure that includes multiple departments, offices and facilities, and geographical locations
  • Create a job structure that includes:
    • Cadres, for classifying types of health workers
    • Job classifications, for standardizing broad categories of jobs
    • Salary grades, for assigning jobs to salary bands
    • Jobs with standard titles, codes and descriptions
  • Link job classifications to the International Labor Organization's International Standard Classification of Occupations (ISCO)
  • Create multiple positions for each job, each with a unique position code, department, supervisor, and office, facility or geographical location
  • Record multiple salary sources for each position
  • Discontinue positions when they are no longer needed
  • Generate a list of all positions or filter the list to show only open, filled or discontinued positions

Job Applicant Module

  • Add information about an applicant for an open position, including name, identifications and contact information
  • Complete a standard application form for the applicant
  • Record employment history including past employers, positions, job responsibilities and salary history
  • Upload resumes and other documents
  • Record educational history including names of institutions, degrees attained and dates of graduation
  • Review applicants for a position
  • Record interview notes, including dates of interviews, names of interviewers and comments
  • Record notes about the decision whether to hire the applicant
  • Make a job offer, which converts the applicant to an employee
  • Disable the job applicant module if not needed

Employee Module

  • Create an employee record, including the employee's name, nationality and geographic area of residence
  • Assign the employee to a position and record the starting date and salary
  • Record identifications, such as a driver's license number or passport number
  • Generate and archive standardized documents such as an Employment/Hire Letter
  • Record the employee's marital status, date of birth, gender and number of dependents
  • Record up to four contacts or addresses for the employee, including work, personal, emergency and other contacts
  • Record next of kin information
  • Record special payments, such as a benefit or allowance, that are separate from the employee's salary
  • Record the employee's educational and employment history
  • Create an application by the employee for any open position
  • Scan, upload, and display employee photos, resumes and other documents
  • Record a change in position with accompanying salary changes and maintain the employee's position history with the organization
  • Record salary changes and maintain the employee's salary history
  • Record notes that are retained in a log organized chronologically
  • Update any employee information and maintain a history of all updates
  • Record termination of employment, including the end date and reason for departure

Establishment Module

  • Define and track yearly staffing norms, budgeted positions, or planned positions
  • Report on the variance between the establishment and filled positions

Personal Data Modules

  • Track information on health worker dependents
  • Track information on health worker next of kin

Competency Model Module

  • Set up a two-level competency model
  • Record competencies and language skills in an employee's or job applicant's record
  • Assess employee competencies and record evaluations
  • Record registrations and licenses issued to an employee

In-service Training Management Module

  • Record training program details, including training organizations, training funders and class schedules
  • Schedule employees for training classes
  • Record exam results
  • Record continuing education units and competencies earned by completing a training course
  • Evaluate employee performance in a training class
  • Assess competencies earned by completing a training class
  • Manage instructors as people in the system and assign to courses

Disciplinary Action Module

  • Record disciplinary action taken and applicable dates
  • View a history of disciplinary actions

Workplace Accident Module

  • Report workplace accident type, dates applicable, people involved, and follow-up required
  • View a history of workplace accidents

Reporting Module

  • Create and save customized reports to display or aggregate data
  • Generate staff directories, lists of offices and facilities, position lists and other reports with customized fields, sorts and filters
  • Display reports as tables or charts
  • Include a time stamp on reports
  • Archive reports for future analysis
  • Export report data in Excel-compatible, HTML or XML formats
  • Convert reports to formatted PDFs suitable for printing
  • Ability to link data across multiple reports (pivots)
  • Ability to merge multiple reports together, such as a facility list and position list

Search

  • Search for position, employee and job applicant records
  • Limit searches by status, facility, job and other filters
  • Search for recent changes and view records recently added to the system

Additional HR Management Features

  • Record and view a history of any disciplinary actiona and applicable dates
  • Report and view a history of any workplace accident information, including type, dates applicable, people involved, and follow-up required
  • Set probationary work periods for new employees until confirmed
  • Track employee leave

Data Security and Administration

  • Install, configure and disable modules to customize system features
  • Create custom roles and assign tasks to them
  • Customize field names
  • Support for non-English or multilingual implementations
  • Issue password-protected role-based logins to allow only authorized users to access the data
  • Assign tasks to roles for controlling who can enter, update and generate reports on data
  • Enforce data correction by authorized data managers to ensure data integrity
  • Log username, data and time when data are entered or changed for auditing purposes
  • Create and update standard data lists to create selection menus for data entry
  • Export standardized data sets for use in other implementations, such as at a district office or facility
  • Import data updates from other implementations for centralized reporting
  • Track data quality including whether a record is complete, correct, and not duplicated
  • Ability to safely delete records
  • Ability to remap forms
  • Support for decentralized/offline iHRIS installation

SDMX-HD Support

  • Support for SDMX-HD (Statistical Data and Metadata Exchange - Health Domain), a data exchange format developed by the World Health Organization to facilitate the sharing of medical indicators and metadata
  • Import useful data sets from other health information systems

Debian Packaging

Version 4.0.12 marks a significant step forward with the introduction of a new Debian packaging system, which eases the software installation and upgrade process. Now most of the installation process is automated, and administrators are simply asked to enter the system password. Administrators are also notified when iHRIS updates are available.

Support for non-English or multilingual implementations

  • Ability to translate into any language
  • Existing translations (at 75% or more) for Dutch, Estonian, French, German, Italian, Macedonian, Portuguese, and Swahili

In Development for 4.1

  • Self-service support (employees can update their own records)
  • Guest access to enable web-based job application submission
  • Record-level security, which allows restrictions accessing data based on location

Requested (Not in Development)

  • Bulk data entry page
  • Context-sensitive help
  • Expanded competency model module
  • Error checking and reporting to enforce data quality
  • Leave management module
  • Scholarship management module
  • Peformance management module
  • Benefits management module
  • Payroll management module
  • Pension plan management module
  • New employee orientation module
  • Employee scheduling module
  • Project staff module
  • Timesheet module
  • Document management module for physical personnel records, including document tracking, cataloguing and status
  • Resource planning and approval system for recruitments, transfers, promotions, disciplines and terminations
  • Customizable job applications
  • Generation of organizational charts
  • Geographic Information System (GIS) support for mapping workforce data

Return to iHRIS Manage Main Page


The information provided on this website is not official US Government information and does not represent the views or positions of the US Agency for International Development or the US Government. HRIS Strengthening is a program of CapacityPlus, a USAID-funded global project focused on the health workforce needed to achieve the Millennium Development Goals. The CapacityPlus partnership is led by IntraHealth International, Inc..